Make an Equipment Reservation

1) Open Outlook.

2) View the “Equipment” calendar.

a. To view the Equipment calendar, choose View and Folder List.

b. Then you will see the folder list.

c. Scroll down and expand the folder called Public Folders, then expand the folder called All Public Folders, and then click on the Equipment calendar.

d. You can also drag the Equipment Calendar icon onto your Outlook Shortcut bar. This allows you to view the calendar without opening the folder list every time.

3) Now double click on the beginning date of your equipment reservation. The following window will appear:

4) In the subject text field, state what item you are checking out and your name.

5) In the location text field, state where the equipment will be used. Fore example: Front/Main Conference Room, Hollifield Library, or Offsite if you are taking the equipment on the road.

6) Indicate you Start and End Times using the provided drop-down menus.

7) By un-checking the All Day Event box, you can narrow down your reservation time further.

8) If further details about your reservation are needed, please include them in the large text field. For example: Need a power strip and extension cord.

9) When you are finished filling in the information, click on the Invite Attendees button. Doing so will bring up the To field and prepare the appointment for sending an email message.

10) Click on To, and your Email Address Book will appear.

11) Double click on Equipement and then click OK.

12) Equipment now appears in the To field.

13) Click Send. This sends the request to the Equipment address as well as placing the reservation on the Calendar. Please note you will probably be prompted with the following message:

14) Click OK.

15) The reservation is now on the Equipment calendar.

16) That’s it!